Office Administrator

  • Job Reference: 00000592-1
  • Date Posted: 6 May 2021
  • Recruiter: Grapevine
  • Location: Clacton-on-Sea, Essex
  • Salary: £19,500
  • Sector: Administration
  • Job Type: Permanent
  • Work Hours: Full Time
  • Contact: Rob Wells
  • Email: rob@grapevinerecruitment.com

Job Description

Our client based in Clacton is looking for an Office administrator to join there busy team.

The business has grown during the lockdown which is why this role has come up.

This is a full time permanent job, 37.5 hours a week, Monday to Friday. 08:30 to 16:30 with ½ hour unpaid lunch break.

Immediate start

Salary is £19,500 PA

Working within the Accounts Department but in the main office.

20 days holiday less mandatory factory closure days the week between the Christmas and New.

 

Key Responsibilities:

 

Area of Office Administration:

  • Reception: Interact with clients/suppliers either by phone or in person
  • Provide office support to various internal departments e.g. filing, raising purchase orders, maintain holiday entitlement/safety footwear records
  • Maintain records using excel spreadsheets i.e. Printer usage, Energy and Utility usage
  • Deal with inbound/outbound post  in line with company processes
  • Prepare documents by printing, copying, binding or by sending emails and faxes
  • Order/ monitor stationery requirements and other supplies
  • Prepare meeting rooms and arrange refreshments
  • To be ready for any other administrative tasks that are required

Area of Accountancy:

  • accurately check and post invoices received by post or email and record on the internal Enterprise resource planning (ERP) system
  • Perform monthly reconciliation of supplier statements against invoices received
  • Liaise with all company credit card holders monthly to reconcile company credit card account

 

Required Capabilities:

•         2 or more years’ office administration experience.

•         Excellent interpersonal skills, able to pursue and resolve issues in a polite and professional manor

•         Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, and Outlook) and confident in using ERP or CRM software.

•         Experienced in multi-tasking and time-management skills, with the ability to prioritise tasks.

 

 

Behaviours:

  • Highly developed interpersonal skills, using tact, patience, and courtesy
  • Use your technical skill including the understanding of, and proficiency in, specific activities, particularly involving methods, processes, procedures, or techniques.
  • Be professional - loyal to the organization, take personal responsibility